kanban cheat sheet, Kanban User Cheat Sheet, Eylean Blog, Eylean Blog
Kanban cheat sheet

Ever felt lost about the Kanban terms or wanted to have a quick check whether you are doing it right?

Below is another handy Agile framework cheat sheet combined just for that! Check it for a quick reminder on how to move forward. WIP limits, planning triggers or just about anything else you might need.

Kanban Cheat Sheet

kanban cheat sheet, Kanban User Cheat Sheet, Eylean Blog, Eylean Blog

Download Free Kanban Cheat Sheet Here

PROCESS: Kanban projects run on need-based iterations during which the team produces incremental value to the end product.

TASK SIZE: There is no particular size a task should fit. Instead, it should have a clear goal for a team member to complete.

TASK ASSIGNMENT: Team members pull tasks from priority columns based on their skillset.

NEW TASKS IN ITERATION: New tasks can be added to a running iteration.

ROLES: Kanban does not have any predesigned roles but focuses on a cross-functional team to plan and complete the work.

ITERATIONS: Kanban iterations are planned on the need basis and ended once a team feels they have added substantial value to the product.

ESTIMATION: Optional, usually done in hours or broad size metrics, such as small, medium & large.

WORK IN PROGRESS: Limits the number of tasks the team can work on at any given point. Guarantees each job is completed before starting the next one.

SCOPE LIMITS: Work In Progress (WIP) limits the current work amount.

PLANNING TRIGGER: Based on the number of tasks left in the backlog, alarms the team to arrange a planning session.

BOTTLENECK: It’s a task or another obstacle that prevents the team from making further progress within a project.

LEAD TIME: Total time from the initial customer request to the final product delivery.

CYCLE TIME: The total time it takes to finish a task once the team has started working on it, including delays.

CUMULATIVE FLOW CFD: It’s a stacked line chart that shows the quantity of work in a given state – arrivals, queue, departure.

SWIM LANE: A horizontal lane along which cards flow on the board. Represent categories, features, etc.


All Kanban meetings held once the team needs them and do not occur on a planned schedule.
Planning Session – set off by a planning trigger is for filling the backlog and prioritizing tasks.
Daily Standup is a 15-minute meeting where team members present what they have done and will do.
Iteration review – presentation of the completed work to see if the set goals were met.
The retrospective is a discussion between the team members about the process and how it can be improved.

PRIORITIZATION: Optional. It is done through priority columns in the backlog.

BOARD: Usually combined out of 3 sections:

  1. Backlog for planned and prioritized tasks.
  2. Work In Progress for tasks the team is working.
  3. Done for completed jobs.