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Eylean vs Jira – Will You Choose The Little Guy?

Eylean vs Jira

Within the large market of project management software, Jira is no doubt one of the bigger players – it offers a variety of features and supports large enterprises all over the world. At first look, most would not think a small startup from Lithuania could offer any competition to the giant. However, we believe, a few key aspects make Eylean Board a true competitor in this race.

In their essence the two tools are quite different – one is created for large enterprises, while the other focuses on the life of a team. However, at the end of the day, both are designed to do exactly the same – aid the company in the overall project management process. Looking at the tools this way reveals a couple of pivotal points that just might make you reconsider the superiority scale.

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What do project management tool user statistics reveal?

As the year nears its end most of us are looking back and evaluating our progress. To get some better insight, we decided not only to look back on ourselves, but to also look back on how did our customers use Eylean during the year. We have found some things that we expected and others that did surprise and made us think. Read on to find out our discoveries.

marketsCountry of origin. Just like in the previous year, we saw a growing interest in the project management (PM) software worldwide. The growth of Eylean users amounted to 81% over the year, almost doubling form last year and the biggest market for project management remained to be the United States, with 47% of the overall customers. Second place was taken by Lithuanian users, but here we might be a little bias, as Eylean itself comes from Lithuania.  The first two places were closely followed by markets from India, Germany, United Kingdom and other countries all proving the exponential growth of interest in PM tools all over the world.

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Team communication problems lie within the tools?

effective-online-communicationWe have all been in a situation where poor team communication lead us to working more or doing things twice. In fact, most of the teams’ problems do rise from miscommunication amongst the team members.

The importance of good communication follows us in our personal as well as our professional lives. Without good communication, we would be spending our lives in a never ending misunderstanding leading to constant annoyance with everyone around us. And let’s face it, no one wants to be wasting time at work, doing something twice, because of a communication error.

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The perfect project management tool?

toolsProject management tools today are plentiful -no matter the specifications and the requirements a team has, there is a lot to choose from. Hence, the problem in getting a perfect tool is not in the supply, but more so in choosing the right one and often not getting overwhelmed by the process itself.

When it comes to defining what project management tool is right for your team, we realize, that each team’s requirements are different – some want it to be blue and some want it green. And even if you know that only blue will do, you will still have a lot of decisions to make before choosing the one. To help you in this process, we decided give you a few simple rules to follow when choosing your next tool.

Adaptability. No matter, how perfect a tool may seem in fitting all of your requirements, one thing is a must – the tool needs to be adaptable to your process. When getting a new tool you will want it to fit your business like a glove. Keep in mind, that sooner or later your process will change (whether by your own will or because of outside influences) and if the tool is not capable of changing as well, you will be stuck.

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Moving your Kanban projects into Eylean

This week, we continue with the Eylean how-to series by taking a closer look into how your Kanban projects should be created or moved into Eylean. Starting with a new software or a new way of managing your daily tasks can be overwhelming sometimes, therefore we will give you some pointers to make the transition as smooth as possible. However as we always point out, these are only guidelines for when you first start and you should feel encouraged to experiment and to use Eylean in a way that best suits your process and your needs.

First up, you will need to create your board. We in Eylean like to give you choices therefore you are able to copy your existing Kanban board or to use a prepared template to start anew. If you want to have a replica of your existing board, simply enter all the specifics in the settings tab – you will create an exact match. However, if you are new to Kanban or wish to start fresh, you can use the provided template Kanban board that has the basic columns all set. One important thing to remember is that you can adjust and modify your boards at any time, especially if you feel that they do not fit your requirements anymore.


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Why reports should be part of your daily routine

Stack-of-reports-007When talking about reports, the image that comes to most of our heads is hundreds and hundreds of pages filled with words, numbers and charts. In fact, most of us do not like to either prepare or to read reports unless they contain the exact information we are looking for. However, this image of reporting is a little outdated as with the new technology available, they have changed and are able to bring a lot more to the table.

Since the computerization of the office, the changes in reports can be summarized in three words – automatic, on time and insightful. Nowadays, the reports are mostly automatic as various project management software does exist for the sole purpose of generating them for the team. Because of that, reports are also usually live, meaning that the needed report can be accessed at any time and it will provide up to date information. The insight that reports can create for the team is also greater, as a computer can quickly analyze and cross-analyze the important data to provide information that may not be visible at first.

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Why desktop tools beat web-based

cloudWith the growing availability and improving performance of the cloud services, some were quick to judge that desktop tools are as good as dead. Surely, the web-based apps are more easily accessible, do not require installation and work on every platform. They seem like a dream come true. However, most of us tend to forget the drawbacks that the web-based tools still have until it is too late.

The benefits of web-based tools are apparent and not intended to be argued in this article. What will be argued however, is that the drawbacks of these tools should not be overlooked as in some situations they prove to be crucial. Identifying them in advance and making the right choice between web-based and desktop tools can prove to lead your company to success as you will have made the right decision.

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Why do most time tracking attempts fail within the first few months?

stopwatchTime tracking is a valuable concept for many projects. It allows managers and team members to organize their work more efficiently, plan ahead, complete projects on time and within budget. However, in reality most of the time tracking attempts fail within the first few months of being implemented and while the teams and projects where time tracking is implemented are quite different, the reasons why time tracking does not work are more or less the same.

Time tracking has evolved a great deal from the initial time sheets that were used to calculate the payroll of the employees. While it is still being used in that manner, a lot of additional uses such as project time estimation, project cost and employee productivity have been found. However, despite all the benefits that time tracking may bring to the team, there are still problems that managers are facing when trying to implement it and the first one they usually come upon is the human factor.

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Top 5 collaboration problems and 5 solutions to them

collaborationBusiness world is all about collaboration these days, teams are constructed from different organizations and locations in order to gain maximum profit and benefit for all sides. However, with more and more collaboration, more problems tend to arise as well and solutions have to be found for them.

In order to help your team solve the problems that have risen or to help you avoid them altogether, we decided to take a look at the top 5 collaboration problems and provide you with possible solutions. You should keep in mind that the solutions provided here are the most universal ones and could be adopted to various teams in trouble. Therefore you should look at these solutions more as guidelines instead of the absolute truths.

One of the biggest problems team face is the management of tasks. Deciding who is doing what and when they are doing it is vital for the project to move forward. However this process often causes a lot of confusion and frustration simply because there are no clear rules how it is done. Some team members send updates by e-mail, others by phone and there are no records of what has been done and what is coming next. To keep this from happening, you should start thinking how you will manage your tasks early in the process. One possibility is appointing a person to be in charge (usually the project manager), however it takes a lot of their time. Therefore a better solution would be adopting a task management software that would allow all the team members to access and update the information in one place.

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Manage your backlog in Eylean

Last week we took a short glance at scrum basics in Eylean Board. This week we will continue our how-to series by taking a look at the ways a backlog can be managed when carrying out projects with Eylean Board.

Eylean is a versatile software and there are a few ways all of the things can be done. The backlog is no exception with a variation of backlogs through the different teams and projects. So just to get you on track, we will discuss the three most common ways the backlogs can be arranged – as a column, as a row and as a separate board.

Managing your backlog as a column is probably the most traditional way. In this case, you choose a section of columns, usually the one on the left side of the board and dedicate it to the backlog items. In this way, you will have a separate backlog for each row of the board and you will be able to see immediately how many tasks are waiting to be completed. While this is very convenient in seeing the progress of the project and the task load, it can get very busy and clustered when dealing with large projects. Therefore this way of backlog management is recommended for projects with fewer tasks.


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