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Eylean vs. Trello – 5 Ways The Big Player Looses

eylean-vs-trelloWhen it comes down to choosing a project management tool, we always search for the best, the most suitable for our projects and our working habits. Many of these searches come up with Trello as a possible answer at one point or another and many teams end up choosing the online project management platform as their tool. However, I strongly believe, that this is not the sole solution in all cases and therefore want to discuss five instances where Eylean Board actually comes out on top of the industry giant.

Ready? Let’s go.

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The first big difference between Eylean Board and Trello is how they are used. Eylean can only be used on premise, via a local or an Eylean server, while Trello is used online. Right from the get go it is clear that the two quite similar tools cater to two different customers. The ones always on the move and in need of data accessibility anywhere are the Trello customers, while the ones working in one place or concerned about their data security are the Eylean Board customers. So if you are concerned or restricted in the way you handle data, the offline tool might be a more attractive solution. In some cases, however, the customers do not really care about whether the tool is online or offline, so let’s see what other differences the two have.

 

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Another big separation between the tools comes out in the board formats. Trello offers standardized boards, with a possibility to have more or less columns. This is good for customers that have simpler processes or are only looking to have a To Do list. Eylean Board on the other hand offers fully customizable boards. The columns can be divided into specific sections with their own sub-columns, allowing to visualize the process with more clarity and to divide large steps into smaller ones. Eylean’s board can also be divided into rows, useful in separating sprints or projects visualized in the same board.

 

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Talking about Agile, Trello is accustomed to fit Kanban users, but other methodologies are a little more challenging or even not possible. Backlog prioritization, WIP limits, Lead & Cycle time diagrams as well as other Agile methods like Scrum and Scrumban can only be found in Eylean Board. Here you can easily define sprints, assign story points, oversee a Burn-Down chart and benefit from other Agile functionalities. Therefore those needing more than a simple Kanban solution, can benefit much more.

 

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Talking about team management, both tools allow working on the projects with several people, assigning tasks to team members, sharing documentation and discussing the progress directly inside the tool. One difference between them is the ability to assign team roles within Eylean Board. With it, the project manager can limit the access certain team members get to information, task management and deletion in order to keep control of the project.

 

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The last big difference is the integrations – the two solutions have entirely different perspectives. Trello offers a developer API, meaning that you can develop an integration you need. We at Eylean have a little different approach with already sorted integrations that our customers can use out of the box. This way you don’t need to be a developer to use the integration and instead can simply enjoy the results. At the moment Eylean Board integrates with MS Project, Outlook, Excel and Team Foundation Server.

Below is the full comparison of the two tools. Enjoy!

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5 Eylean Board Features To Make Project Management Easy

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No matter if you have just started using Eylean Board or have been doing it for a while, it is always a good time to refresh the memory and improve the processes. That’s why this week I came up with a list of the 5 Eylean Board features that you may have forgotten or discarded, but may actually be able to benefit greatly from. So without any further ado lets dive in.

Custom Task Boards

Now, I am sure you are well aware of the possibility to create custom task boards within Eylean Board. However, did you know that you can modify the predesigned and the ones you are currently using as well? Simply hit ‘Configure’ at the top of the screen and add, delete and rearrange any columns or rows you wish. Just make sure that you remove all tasks from the column or row you wish to delete before and go ahead.

So if your process suddenly changes or the board structure does not satisfy you anymore, change it and keep on enjoying the best setup for your team!

Task details

Visualizing Task Schedule

You are probably already using the task details quite a lot – the descriptions, assignments, due dates, attachments, etc. But did you know that by adding ‘Start date’ and ‘End date’ will visualize the specific task duration in the schedule? This way allowing you to better understand the duration of each process and to plan better.

E-mailing task information

Ever feel the need to share specific task information and documents with a colleague, client or a third party? We got you covered – open the task details and hit ‘Send as email’. All of the task information as well as its attachments will be composed into an e-mail automatically and all you will have to do is enter the recipients address.

time trackDrag & drop time tracking

It is no secret that you can track time spent on tasks, projects or by specific team members with Eylean Board. However, some tend to forget just how easy it actually is. Before starting to work on a task, all you have to do is drag & drop it on the clock at the top right of the screen. The tracking will start immediately and will stop once you drag a different task on the clock or hit a stop button either by the clock or on the task itself.

TFS integration

Last and one of the best features Eylean Board has to offer is the integration with Team Foundation Server. Granted, it may not be for everyone, but if your team or some of your team members use TFS, it is a great one. Why? Because it is a two-way integration. So instead of having two tools and two versions of the information, you have the same information in both places. Therefore not only expanding the TFS capabilities of project management, but also making sure there are no mix-ups and miscommunications between the two tools.

Have you seen something you like? Give us a shout in the comments!

 

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Finding The Best Project Management Tool

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Being active members of project management community we often encounter questions on what is the best project management software, how to find the perfect solution and what would best fit in one situation or another. And while sometimes a recommendation can lead to a gem in a sea of tools, more often it provides an option that is just okay, but not great. Therefore, it is important to realize that finding the perfect tool is a job you and your team will have to do on your own.

The good news is we are here to help guide you towards that perfect option and have some simple tips on how to get there.

1.       It is not a popularity contest

When looking for your next company tool, you will inevitably want to do research online, ask for opinions and statements from other teams that have tried it. And while this is all great, you should always take the opinion of others with a grain of salt. A tool may fit one company perfectly and be completely wrong for another. So before looking into the vast array of options online and trusting the most popular tool is the best, you should lay some groundwork first.

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5 Ways Of Getting There With Your Team

070516-N-1745W-001Last week I talked about the importance of getting to know your customers and collecting their feedback. This week, I want to bring the focus a little closer to home, to the employees. No matter how you slice it, your employees are the key in making everything happen. Without them there would simply be no company. However, we often forget that and observe a diminishing engagement and lack of morale. So what should you do to make sure your team stays as enthusiastic about the future as they were on day one? I am sure these tips will help put you on the right track.

  • Define the rules of the game

Before even talking about empowering and engaging employees, you should make sure that there are clear rules to define the processes. Not only that, but that you also take some time and talk these rules out with your team. Have an open discussion about the management practices and you will be surprised about the valuable feedback and insights that will be offered. This way, you will not only make sure they know the rules, but also have the team be part of their creation.
Genuine interest and open doors will put you ahead of the game.

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The Many Hats of a Project Manager: Daily Struggles and Solutions

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It is no secret, that project management is more than just following deadlines and overseeing work. No matter the size of the company, managers have to take on various roles to make sure their team reaches the desired result. This role juggling may be well known to the experienced project managers, but for those still ranking up their expertise, multiple hurdles await.

Check out our list of the most common project management daily struggles and their solutions.

  • The lack of motivation within the team

When managing a group of people all in pursuit of the same results, you will inevitably find yourself dealing with team members that seem to have lost their drive. It will put your project behind and influence the rest of the team in a negative way. When faced with such a situation, it is important to remember that it is your job, not to only create the plans for the future, but to also make sure the team is motivated to complete them.

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Agile Project Management in German Startups

German-startupsAfter looking into Lithuanian startups and their views on Agile we wanted to compare them with startups from other countries. This time we took on Germany and surveyed startups from various fields asking them what they knew about project management and agile.

While the two surveys yielded similar results in that Agile practices are well known and practiced, there were some key differences as well. Within Lithuanian startups Scrum and Kanban were used by an overall majority of Agile practitioners, while in German startups, they only racked up half of the votes, leaving more space for Scrumban and other methods.

Lithuanian and German startups also found disagreement in the positives and negatives of Agile. One party said that the practice increases team motivation, while other stated the opposite. Time planning, process control and result evaluation were also mentioned – see the full infographic to see how they compared.

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Top 10 – Boards, Reports and Task Actions

As a project management software company, we are often asked, which of the PM methods are the most popular and most commonly used today.  To find the answer to this question, there is no better way but to ask or look into the market itself. So today we take a look into boards, reports and task actions that Eylean users choose the most.

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Looking at the top boards, we find a variety of them at the disposal of Eyleaners. There are Kanban, Scrum and Scrumban boards being used by some, TFS template boards, used by others, but the overall winner, however, is the Basic board. This might seem strange with the overwhelming popularity of Agile methods today, however, there is quite a few reasons behind this choice, such as a complicated process, transition between methods, adoption of a new method and so on. Choosing a basic board option, allows the team to start using the tool quickly and to develop the exact process on the go, by modifying the board to suit their needs.

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The Next Big Shift – Agile Government

waveOver the years we have witnessed a definite progression in Agile practices. The method that was first aimed to help small teams, was later scaled to change processes in companies and is now starting to affect the overall understanding of business management practices. The natural next question is – when will Agile spread beyond business and into other parts of our life? Will it reach the government and will it eventually become imbedded in our culture?

There is a long standing tradition of taking the best practices from the private sector and adapting them to the government. This usually takes time, while the practice effectiveness is proven and the right way to adopt it into the goals of a government office is found. However the implementation almost always leads to more efficiency, reduced spending or other significant changes and improvements of how the officials operate. With Agile gaining great traction all over the private sector more and more wonder – can it be the time for the government to consider it as well?

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2015 in Review – Project Management Software

2015-review2Another year nears its end and before the holidays take over our mind completely, we thought it would be interesting to take some time and look back. Every year we analyze data from Eylean to see how our clients have used it and how can we improve in the next year. Most of this data is quite technical, but just like last year, we want to share some of the more interesting findings with you.

 

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Country of origin. Over the years, we have been enjoying a steady growth of interest into project management software. Last year we were happy with an 81% growth of Eylean users and this year we are even more excited with a doubled 156% growth. Most of the new users came from our biggest market – the United States (31%), however, this year we also have new markets in our portfolio, such as China, France and others, proving that agile project management practices are becoming more popular all over the world. While there is some movement in the new markets, the top 5 have retained their strong positions with only some slight changes in the numbers.

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5 Tools to Head Start Your Project

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Quest for the best mix of project management tools is known to new and veteran managers both. While the supply of such solutions has grown immensely over the years, instead of making the decision easier it actually made it much more difficult. Choosing the right tool for the job, not getting influenced and derailed from your actual needs is what we seek to do, but often fail simply because of the overwhelming information available. To make this decision a little easier, we decided to narrow things down to five categories of tools you will need for your next project.

Project management

1447257647_bullishFew projects can happen with no project management, we need to have order and known when the things are supposed to be done. To make this goal as easy as possible, you will need some sort of project management tool or software. Choose what fits your style and the team you are working with – some will do just fine with a whiteboard and markers, while others will feel more comfortable with a specified software like Eylean Board designed to handle large projects. In any case, this will be crucial to your progress as you will plan, monitor and execute the work ahead according to this tool.

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