Collaboration

Learn efficient time tracking in 1 day

Time tracking has proven time and time again to be an asset in business management. However, to achieve the great results, it takes every single employee to practice personal time tracking. Here is where businesses are facing troubles and the team of Eylean was no exception.

From the very beginning of deciding to track time, the company is faced with two choices – passive or active. Passive time tracking means tracking time as you are working and stopping the clock every time you take a break, go for lunch or end your work day. On the other hand, active time tracking is in some ways the opposite – you do the work and only after finishing, enter the time spent on each task. Therefore, the first choice means extensive time consumption on the tracking efforts themselves, while the second does not provide accurate time reports the management is looking for. Either way, the tracked data is vulnerable to human error – from forgetting to stop the clock to forgetting how much time it took.

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Team communication problems lie within the tools?

effective-online-communicationWe have all been in a situation where poor team communication lead us to working more or doing things twice. In fact, most of the teams’ problems do rise from miscommunication amongst the team members.

The importance of good communication follows us in our personal as well as our professional lives. Without good communication, we would be spending our lives in a never ending misunderstanding leading to constant annoyance with everyone around us. And let’s face it, no one wants to be wasting time at work, doing something twice, because of a communication error.

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Extend Visual Studio Online experience with Eylean

As you know, besides being a standalone software, Eylean Board offers integrations with other popular project management tools, such as TFS, MS Project and others. By this we seek to enhance the experience and to extend the features available for our customers. Today we want to talk about one more Eylean integration aimed to bring additional value – Visual Studio Online.

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Visual Studio Online is a tool mostly used for software development projects. It is based on the capabilities of TFS and extended with cloud services to be made more accessible. While it is a great tool for code sharing, it can still be improved in other areas. Eylean offers a two way integration with Visual Studio Online seeking to enhance the capabilities of the tool in the following ways.

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The perfect project management tool?

toolsProject management tools today are plentiful -no matter the specifications and the requirements a team has, there is a lot to choose from. Hence, the problem in getting a perfect tool is not in the supply, but more so in choosing the right one and often not getting overwhelmed by the process itself.

When it comes to defining what project management tool is right for your team, we realize, that each team’s requirements are different – some want it to be blue and some want it green. And even if you know that only blue will do, you will still have a lot of decisions to make before choosing the one. To help you in this process, we decided give you a few simple rules to follow when choosing your next tool.

Adaptability. No matter, how perfect a tool may seem in fitting all of your requirements, one thing is a must – the tool needs to be adaptable to your process. When getting a new tool you will want it to fit your business like a glove. Keep in mind, that sooner or later your process will change (whether by your own will or because of outside influences) and if the tool is not capable of changing as well, you will be stuck.

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The 5 pitfalls of project management

Pitfall22Project management is a phrase that rarely goes without a reaction. The methodologists are usually happy to bring their theories to light, however, most of us do not feel the same. The reasons why people feel some sort of negativity towards the concept are various and often from their personal experience – bad project manager, seemingly endless process, no defined goals, etc. However, the root cause of any problem seems to always linger around the same pitfalls.

1.       Defining the goals

First and foremost when working on a project, we want to know what we are trying to achieve. Clearly knowing our end goal, makes us feel like a part of it and motivates us to do everything in our power to get there. However, what happens with most teams is that the goals are not communicated and instead the day-to-day tasks are focused on. While it is important to know the short term tasks, it is even more important to communicate the end goal to the team. Only that will keep them focused, motivated and steer them into the right direction for the project.

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Why reports should be part of your daily routine

Stack-of-reports-007When talking about reports, the image that comes to most of our heads is hundreds and hundreds of pages filled with words, numbers and charts. In fact, most of us do not like to either prepare or to read reports unless they contain the exact information we are looking for. However, this image of reporting is a little outdated as with the new technology available, they have changed and are able to bring a lot more to the table.

Since the computerization of the office, the changes in reports can be summarized in three words – automatic, on time and insightful. Nowadays, the reports are mostly automatic as various project management software does exist for the sole purpose of generating them for the team. Because of that, reports are also usually live, meaning that the needed report can be accessed at any time and it will provide up to date information. The insight that reports can create for the team is also greater, as a computer can quickly analyze and cross-analyze the important data to provide information that may not be visible at first.

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Why desktop tools beat web-based

cloudWith the growing availability and improving performance of the cloud services, some were quick to judge that desktop tools are as good as dead. Surely, the web-based apps are more easily accessible, do not require installation and work on every platform. They seem like a dream come true. However, most of us tend to forget the drawbacks that the web-based tools still have until it is too late.

The benefits of web-based tools are apparent and not intended to be argued in this article. What will be argued however, is that the drawbacks of these tools should not be overlooked as in some situations they prove to be crucial. Identifying them in advance and making the right choice between web-based and desktop tools can prove to lead your company to success as you will have made the right decision.

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Why do most time tracking attempts fail within the first few months?

stopwatchTime tracking is a valuable concept for many projects. It allows managers and team members to organize their work more efficiently, plan ahead, complete projects on time and within budget. However, in reality most of the time tracking attempts fail within the first few months of being implemented and while the teams and projects where time tracking is implemented are quite different, the reasons why time tracking does not work are more or less the same.

Time tracking has evolved a great deal from the initial time sheets that were used to calculate the payroll of the employees. While it is still being used in that manner, a lot of additional uses such as project time estimation, project cost and employee productivity have been found. However, despite all the benefits that time tracking may bring to the team, there are still problems that managers are facing when trying to implement it and the first one they usually come upon is the human factor.

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Top 5 collaboration problems and 5 solutions to them

collaborationBusiness world is all about collaboration these days, teams are constructed from different organizations and locations in order to gain maximum profit and benefit for all sides. However, with more and more collaboration, more problems tend to arise as well and solutions have to be found for them.

In order to help your team solve the problems that have risen or to help you avoid them altogether, we decided to take a look at the top 5 collaboration problems and provide you with possible solutions. You should keep in mind that the solutions provided here are the most universal ones and could be adopted to various teams in trouble. Therefore you should look at these solutions more as guidelines instead of the absolute truths.

One of the biggest problems team face is the management of tasks. Deciding who is doing what and when they are doing it is vital for the project to move forward. However this process often causes a lot of confusion and frustration simply because there are no clear rules how it is done. Some team members send updates by e-mail, others by phone and there are no records of what has been done and what is coming next. To keep this from happening, you should start thinking how you will manage your tasks early in the process. One possibility is appointing a person to be in charge (usually the project manager), however it takes a lot of their time. Therefore a better solution would be adopting a task management software that would allow all the team members to access and update the information in one place.

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Why did US weapon manufacturers choose a startup from Lithuania?

Weapon manufacturers are among the biggest and the most powerful companies in the world. However, despite all their accomplishments, they have a couple of weaknesses as well. One which is their data that, if leaked, could cause tremendous trouble for the company and the stakeholders. That is why the security of data is taken very seriously and that is why some of these companies are turning to the Lithuanian startup Eylean.

board_big Eylean is a project management software for teams and companies of all sizes. And only three years after starting operations, multinational companies such as L3 Communications, British Petrolium, Tesla Motors, If and others are on the client list. Unlike most of the project management tools Eylean Board is not cloud-based. It offers a great variety of features for project management, however not being in the cloud is the feature that attracts the big companies with the sensitive data most.

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