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Webinar: Organizing and involving project team into agile and lean practices

Eylean webinar agile and lean technique application

Hello everyone,
ever wondered how you can improve your team management? Maybe you are seeking for new and innovative ways to cope with common team organization problems.
Search no more – we will be hosting a webinar, which will cover agile and lean technique application in team and project task management. Also, we will showcase Eylean board product and demo all the features for team.

There will be three webinars held:

We will be waiting for you, do not miss your chance to know more and benefit!

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Involve your team into agile process


Fear of innovation, lack of mutual goals and organizational skills can drive any team into the ground. Also, it is worth mentioning that in the most common cases gap between great and average professionals in a team can be up to 10 times the difference, while gap between great and average team can be up to 1000 times the difference. That being said, we all can agree that any team there is must consist of a leader and followers. If you are a leader you will be the one who is responsible for the team’s performance. Moreover, you will be responsible for not only keeping everything under control but continuously improving and innovating. There one might encounter rejection and resistance to changes.

“Ability to attract followers is exactly what makes you a leader.” Mary Poppendieck

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Webinar: Apply lean and agile techniques for personal task management in Eylean board

Eylean webinar agile and lean technique application

Hello everyone,
most of you are reading this just because you keep wondering how you can improve your existing daily task management or you are seeking for new innovative ways to cope with common everyday problems.
Search no more – we will be hosting a webinar, which will cover agile and lean technique application in personal task management. Also, we will provide insights on lessons learned from our customer base and showcase how you can benefit from personally using our free tool – Eylean board.

There will be two webinars held:


We will be waiting for you, do not miss your chance to know more and benefit!

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Eylean in Slush – biggest startup conference in Europe

Eylean team traveled to Finland and had a great time in one of the biggest startup events in Europe – “Slush“.
Well, to start with… It was cold, but it took only one day to get a warm cozy feeling as you belong there. Huge number of brightly minded people were met and great ideas were seen. The best part is that we were indeed contributing to the startup ecosystem in Finland and abroad as Eylean board offered free licenses for each company participating in the event. Let us all hope that those licenses will be used to build something big and world changing, like cool medical gadgets that can check your vision and predict diseases (our visions were perfect… this means abusive time spent near PC is not so bad at all, yay) or hologram projecting software. Finally, we want to say thanks to all the Slush organizers and participants who made this event a great time and fun, keep up the good work guys and don’t forget to control your project by using scrum or kanban board in Eylean.

P.S. “Pics or it didn’t happen…” Few images just to prove that we were there and even got kidnapped by ninjas!

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Setting Up An Electronic Task Board

We recently talked about the advantages of using electronic whiteboard. If you are thinking about installing one, there are a few hardware options to choose from depending on your preferences. Here is a review of the most common ones – including our experience with the one that has worked best for us.

1. A projector and a computer

The simplest arrangement is to just use an existing computer and a projector. In such case, the computer is the input device for the board – any changes on the board can be made through the computer.

There are several advantages of this approach. First of all, it is cheap – there is no need for a board or another deployment. It is possible to reuse the company’s hardware instead of investing into a new one.

On the other hand, such arrangement requires space – as the team has to be away from the projector beam. In addition to that, the team cannot interact with the board during meetings – instead, the board needs to be controlled via the computer. If more people are involved, it can get crowded as the team members gather around the computer. Thus, this arrangement does not really work for large teams.

2. Infrared touch monitor or a large screen

The second option is to use a touch monitor or a large screen that reacts to touch.

The advantages of this option include good visual quality and medium price. However, the size of the board is limited, as the price grows significantly if you are looking into larger boards. Also, based on our experience, infrared multitouch systems might be buggy. They typically do not allow for multiple touch points, and if they do – it does not always work as expected.

3. Capacitive touch board with a projector

Capacitive touch board is based on the technology that detects any input that is conductive or differs from air. Therefore, the team can touch the board directly in order to control the software – and this option is by far our favorite.

The advantages of capacitive touch board include enjoying the high quality of touch – it is pleasant to use it and the board responds rapidly. The board can be accessed by the whole team at the same time, standing in front of the board. The look and feel is also the best of the three options as the board is convenient and easy to use.

On the other hand, capacitive touch board is the most expensive of the three options. It also has lower resolution on projectors. However, despite these disadvantages, capacitive board is our favorite – and below is our experience with setting up and using one.

Using capacitive task board for Scrum and Kanban

Capacitive touch board can cost from around 2,000 USD for the cheapest one, up to 10,000 USD for a medium solution and much more for the high-end product. The board typically consists of three components, which can be chosen based on price or other personal needs:

1. Capacitive board. Capacitive board is the whiteboard that reacts to touch and works as the input device. This means that instead of changing tasks via the computer, you can easily do that on the whiteboard.

Typically, the pricier the board, the better resolution for capacitive input points it can offer. The standard resolution of 1024×768 is typically enough for touch-friendly software to operate well, because human finger is large enough and hits several of the touch points at a time.

Multi-touch support that has at least 3-4 separate touch inputs is typically sufficient even for the large boards – but you can choose more advanced multi-touch functionality depending on the budget and needs.

2. Short-range projector. Short range projector is the device that projects computer screen onto the whiteboard. You should probably invest the most into this.

The projector needs to be bright and have a good resolution, as even medium-budget ones usually offer only 1024×768 resolution, which is very low. Such resolution is only sufficient for medium-sized boards, such as 48 inches. So if you are looking for quality, keep that in mind and do not cut the budget for the projector too much.

3. Whiteboard stand. Whiteboard stand is the frame that holds the board. In most cases, it is worth investing a bit into the stand, as later on it comes handy to be able to change its position, angle, height, and many more. This is particularly convenient when bringing the board to conferences and exhibitions.

In addition to that, you will need two other items for the board to work properly:

4. Computer. The computer can be a cheap, low-budget one, depending on the software you will run. There are a lot of resources on how to choose a computer, so we will not dwell deeper into that.

5. Software. If you are setting up an electronic task board, you will also need the software that is touch-friendly. For task management, it is possible to use Eylean or other touch-friendly software. For any other applications, you need to make sure that it works well with touch, is visual, and can be used with an interactive whiteboard.

At Eylean, we are using capacitive Panasonic board – here are a few images on how it looks in action:

Are you using an electronic whiteboard? Share your experience in the comments!

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A Case For Electronic Whiteboards

Project managers sometimes disagree whether a physical whiteboard or a digital tool is the most efficient way of keeping the project on track. Advocates of physical whiteboards often list various advantages of using a large, physical board. It helps the team see the big picture, focus on the goal, see the bottlenecks, and can be used in daily stand-up meetings, among other advantages. However, it seems that there is a solution – and one that we are big fans of at Eylean – that helps to get the best of both physical boards and digital tools. It is called an electronic (or interactive) whiteboard (IWB).

Electronic whiteboard is a large display board that is connected to a computer and can be controlled interactively. It usually involves a projector, which projects the software or computer’s desktop to a surface, and the board itself, where the users can control the computer by touching or interacting with the board. So in other words, board serves as a simple input device for a computer. An example of such board is below.


So why should you use an electronic whiteboard? Here are seven reasons we compiled – that show how a digital whiteboard outperforms a physical board with a lot of sticky notes.

  1. Easier maintenance. When working with sticky notes or a physical board, it is often a challenge to keep the information updated. Focusing time and efforts on rewriting changed development requirements on new sticky notes can waste valuable time – and this is an area where an electronic whiteboard can help.
  2. Durability of the board and especially its items. After some time, sticky notes might show signs of wear and tear, lose the stickiness or be otherwise damaged. They need to be replaced, changed and rewritten – and this problem is non-existent when using an electronic board with a proper software package.
  3. Ability to work with distributed teams. If you have a collocated team, you might make use of a physical whiteboard – but the issue becomes significantly more complicated when the team is based in various locations. To keep the team on the same page completely, the physical board has to be replicated in an online tool. Electronic board does that automatically.
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Eylean showcase

Hello everyone.

Finally we have decided to make series of short demos of Eylean board in action, showing some basic features and our so focused user experience. As these are just few starter demos, do not worry, many more will come. All the suggestions and requests are welcome. All agile methodology users may benefit from these videos as they will find out key structure elements of the board.


User assignment

Flexible workspace

Task details

Subtasks and structure



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6 Tips for Efficient Collaboration of Distributed Teams

Photo Credit: Giorgio Montersino via Compfight cc

When you ask companies about their biggest challenges, working with distributed teams is frequently among the top answers. Working in a distributed team often makes it difficult to communicate and collaborate efficiently. A number of unexpected challenges arise, including making sure that everyone in the team is involved, up-to-date on the work, motivated – and that the important details are not missed in communication nuances.

At the same time, more and more companies choose to organize their work remotely – either to lower their costs, offer their employees flexibility, or to access talented professionals who might be located elsewhere. Here are six ideas how to make sure that a distributed team works:

1. Know the coworkers in person

Communication and collaboration is much more effective between people who know each other in person. In the best case, a distributed team should be formed from people who have worked together in a collocated team previously. If this cannot be done, team members should at least have a possibility to meet others in person when they join the team. While sometimes costly, this investment is worthwhile. People are the most important part of the team, and if they do not feel united, any methodologies, tools and processes will not help.

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Never Ending Fight: Physical Task Boards VS Kanban & Scrum Software

Many Agile, Scrum, and Kanban followers do not recommend using a tool. At least at the beginning – they say, meaning that there are enough changes when adopting new way of working and starting using a tool would make things even more difficult or even lead to a failure. Also they usually add that software is more complex and you have to work with it instead of doing real work. However, I would like to disagree. Conventional Scrum or Kanban boards may seem very simple at the first sight and not so easy to manage when you really try do make it work for your team.

Physical task boards

  • Scrum  and Kanban task boards bring visibility.
  • All the tasks are placed in corresponding columns, what makes an overview of the current situation – what is planned, what is the status of tasks that are being worked on, and what is already completed.
  • The configuration of the task board is very flexible and easy to adapt to any team.

These statements are really attractive,  so you get excited about how easy it can be to improve. You get some tape, markers, sticky notes and start with your Scrum or Kanban board. And here is where your illusions about flexible configuration and transparency of a physical board fade away.

Scrum board

Althoug a traditional Scrum board has only three columns – To do, Doing, Done – you may need to split DOING into more columns to show more specific stages a task goes through. Task cards contain quite a big amount of information – title, description, priority, estimation, assignment – so you need to make the columns big enough to contain several tasks at once. For this reason, you need quite a big white board. And this leads to the result – instead of bringing visibility into the process, a big Scrum board with many tasks cards becomes just a big colorful wall which is difficult to understand.

Of course, you may not face all these troubles on the first day or week. It is more likely that you will start with a simple task board and everything will work well at the beginning. But later on, you will face the need to improve the task board, or your team will grow. And then you‘ll see that a Scrum board is not the best solution.

Here is how your Scrum board will look. No matter how hard you try to keep the physical board neat and tidy, those hand filled task cards still remind a colourful decoration. This Scrum board surelly enlivens the team’s room, but I does it really perform its intended purpose?

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